Invoice Tracking Center
The Invoice Tracking Center (ITC) was developed to meet growing demand from small—to medium-sized A/P departments looking for SAP Invoice Processing Automation. Most SAP customers have implemented or explored an Accounts Payable Invoice Processing Automation solution. However, due to costs, it was often impossible to justify the time needed to achieve an acceptable ROI.
That all changed with the development of the Verbella Invoice Tracking Center, a reasonably priced product that achieves full Invoice processing automation. It is a complete solution when used with ABBYY or Tungsten Automation (formerly Kofax) OCR software for classification and data extraction and a Certified SAP ArchiveLink Content Repository for Document Storage.
ITC provides invoice capture, starting with the initial receipt of the invoice, whether by mail (paper), electronically via email or fax, EDI, or from vendor portals. The invoices are then processed with an OCR engine, such as ABBYY or Tungsten Automation, that classifies them and extracts the data. An SAP Certified Content Server stores the document image, and the meta data and a link to the image are passed directly to the ITC record inside SAP.
When used with Tungsten Automation and an SAP Content Server, ITC delivers automated data entry, duplicate checking, audit functionality, non-PO approvals, PO exception handling, Auto-Posting, and visibility into the Invoice process, all inside SAP.
Have the Invoice Tracking Center PDF sent to you here ITC is full of features that A/P departments crave, but without the enormous price tag that other big software vendors charge for those same features. The ITC was designed for small to medium A/P departments that require all the Invoice Processing Automation features, without the lengthy and costly deployment.
Invoice Tracking Center – Solution Overview
The Verbella ITC when paired with ABBYY FlexiCapture for Invoices or Tungsten Transformation (formerly Kofax Transformation Modules or KTM), provides a complete Invoice Processing Solution for Accounts Payable. Tungsten Transformation’s advanced technology is used to run Optical Character Recognition (OCR) on incoming documents from either a scanner or a monitored email inbox. Once OCR has been performed, the incoming documents will be first classified, and then based on the classification specific information will be extracted from the Image, such as the Invoice Amount, Invoice Number, PO Number. This data will then be validated by a Processor in the Tungsten Transformation Validation module and then released to the Verbella ITC that resides inside of SAP.
Once in the Verbella ITC, the document can be automatically parked or posted and exceptions handled efficiently by A/P knowledge workers.
ITC – Features and Functionality
Although Features and Functionality may differ between deployments based on customer’s specific requirements, all baseline ITC installation include:
- Integration into Tungsten (formerly Kofax) Capture or any other OCR Software Package
- Document Image Display via integration into any ArchiveLink Certified Content Repository, and SharePoint (V-Link Required)
- Integration into Vendor Portals such as the Taulia Portal
- Approvals via Email or Mobile Devices
- PO based Invoice Exception Workflow
- Automatic Posting or Parking of Invoices when applicable
- Reporting and Tracking History of all Invoices “Who did what, When”
- Mass Printing and Downloading of selected Images
- Automatic and multi-level Vendor Invoice Duplicate Check
- View the status of all Invoice at a glance
- Processing Performance and Analytics
Invoice Tracking Center – Benefits
Listed below are some of the benefits of the Invoice Tracking Center and project justification for deploying such a solution:
- Management has immediate access to all liabilities once scanned
- No “Black Holes”, know the status of each and every Invoice as soon as the mail is opened
- Ability to Manage and Measure the Invoice Process – Discover and Isolate bottlenecks
- Identify Problem Vendors – Invoices always missing a PO, No requester info
- Non-PO based Invoice Approval and Coding Workflow
- Compliance – using a chart of Payment Authority to limit approvals
- Collaborate with other departments through “ITC Notes” attached
- Reporting and Tracking the history of all Invoices “Who did What, When”
- Mass Printing and Downloading of selected Images
- Portal, OB10 and EDI integration
